As early as ten, maybe even five years ago, most small businesses were stuck with traditional, expensive phone services that were limiting, and not very flexible. Today, with business VoIP PBX technology, businesses have access and ability to utilize VoIP PBX services. Businesses can take advantage of the benefits that VoIP for business PBX has to offer, creating a system of technology that’s flexible and easy to use, but most of all, very affordable to operate and use. It’s no wonder businesses are switching to hosted or on-site VoIP PBX systems. For a business considering the switch from traditional phone system services, delving into PBX networking for business VoIP may seem like a daunting and scary undertaking- but the steps to setting up a PBX network with business VoIP are generally universal and easily simplified. Here are some general steps to follow when setting up your network with business VoIP.
First, prepare: You’ll need to draw up a wiring diagram that you’ll follow later, and carefully document extension numbers to specific places/phones. Your connection diagram should be decided, noting the PBX modules themselves such as the PBX machine, the computer you’ll use for programming and monitoring your network, the battery connection and backup, and so on. Also, make sure your computer that you’ll use to headquarter your PBX network has the right software to make it compatible with your PBX system. Next, you’ll need to determine the room in which you’ll be setting up the control area and the actual hardware of your PBX network. The room should be very clean and free of dust, well protected and well-lit. The room should not experience extremes in temperatures- in fact; keeping it on the cool side will greatly increase the life of your hardware components. Good air conditioning is a must.
Second, the wiring. With your predetermined wiring map that you’ve already decided upon, begin wiring up your PBX system. Take into account further need for more wiring, setting up your system for growth. Properly seal and mark lines so that they’re not cut or damaged later among other wiring systems in your office.
Third: Configure your PBX machine. Remember to carefully document your features, extension number plan, and number lists and store them safely. These lists and documentation should be stored properly and only accessible by personnel that are authorized and knowledgeable on how to use them. Once you’ve programmed and configured your PBX system, you should verify that it works. Don’t forget to back up your data and store it for future use if problems arise.
And of course, one of the best things you can do when you’re installing and on site PBX system is to refer to the instructions provided by the maker of your PBX hardware and software. If setting up an onsite and physical PBX network seems to daunting, many small business VoIP providers offer off site and virtual PBX systems, and will send in technicians to your place of business to set up your business VoIP PBX network for you.
